Responsibilities:
The Accounts Payable Division is in-charge of processing vendor payments, refunds and reimbursements and other accounting duties as required.
As the payer of City obligations, it is our goal to make payments to vendors in a timely and efficient manner.
Payment:
Goods and services are procured utilizing a purchase order system. Standard City payment terms are net 30 days. The City issues checks weekly, with payments mailed each Thursday. The City department acquiring the goods and services must initially authorize payment. The City pays by invoice, not by statement.
All vendors are required to submit a W/9 form and 590 form prior to payment being issued.
Do vendors need a business license?
Yes, if you are located in, or perform services within, city limits or if you deliver products in company owned vehicles. Call the Business Licenses Division at (562) 943-0131 for more information or visit the business license section on the City's website.
Invoices
All vendors doing business with the City of La Mirada are required to forward invoices to the following address:
City of La Mirada
Attn: Accounts Payable
13700 La Mirada Boulevard
La Mirada, California 90638
Payment Status
To determine if an invoice is approved for payment; it is recommended that the vendor contact the Accounts Payable division. However, each department has access to look up payment status for vendors as well.
How are the City's emergency purchases handled?
There are times during emergencies when an order must be placed by City personnel after hours or on weekends when the Purchasing Division is normally closed. Emergency purchases may be made for items which are immediately necessary for the continued operation of the division involved or which are immediately necessary for the preservation of life or property. Rest assured you will be paid for anything you sell to City employees under these conditions.
New Vendors:
New vendor information may be submitted to:
City of La Mirada
Attn: Administrative Services Department
13700 La Mirada Blvd.
La Mirada, California 90638
For Accounts Payable questions, please contact Account Technician III Christine Santana at (562) 943-0131 ext. 2326